SAP License Management
License Optimization & Compliance
SAP systems are complex, with user types, indirect access, and various engines all affecting licensing costs. Eracent provides full visibility and continuous license analysis to ensure SAP compliance while reducing unnecessary spending.
- Overview
SAP environments are complex, multi-layered systems where user types, indirect access, and transactional engines all contribute to licensing costs.
Eracent’s platform delivers end-to-end visibility, license intelligence, and continuous reconciliation for SAP applications ensuring compliance with SAP licensing policies while optimizing spend.
Through its Continuous License Reconciliation (CLR) engine and deep SAP system integrations, Eracent empowers organizations to detect misuse, reallocate underutilized licenses, and prepare confidently for SAP audits.
- Business Context
SAP licensing models — especially for named users, packages, and indirect access — create financial and compliance challenges for enterprises.
Manual management leads to:
- Risk from indirect or third-party access not covered by contracts
- Inaccurate license assignments after employee transfers or role changes
Eracent addresses these issues through real-time SAP data integration and rule-based license mapping, ensuring continuous accuracy and cost control.
- Actors
SAP Administrator:
Manages user and system access.
License Manager:
Oversees SAP license entitlements and compliance.
Finance Controller:
Reviews cost exposure and budget forecasting.
- Preconditions
- SAP environments (ERP, S/4HANA, BW, etc.) are integrated with Eracent’s discovery and data connectors.
- SAP contract and entitlement data are available in the ITMC repository.tem
- Role-based rules for license assignments are configured.
- Functional Flow
- Data Extraction & Normalization: Eracent imports user, system, and transactional data from SAP systems.
- License Mapping: The system automatically classifies user accounts by usage patterns and maps them to the optimal SAP license type.
- Indirect Access Detection: The engine identifies external applications or users accessing SAP data indirectly, flagging potential compliance risks.
- Reconciliation & Analysis: Continuous correlation between SAP usage and entitlements ensures alignment.
- Optimization Recommendations: Actionable insights are generated such as downgrading inactive or low-usage users and reallocating unused licenses.
- Audit-Ready Reporting: Detailed compliance reports and dashboards support internal and vendor audits.
- Strategic Benefits
- Cost Optimization: Eliminate unnecessary SAP license purchases.
- Audit Preparedness: Maintain continuous readiness for SAP compliance reviews.
- Transparency: Gain full visibility into license usage across global SAP environments.
- Operational Efficiency: Gain full visibility into license usage across global SAP environments.
- Business Impact
By integrating SAP data into Eracent’s ITAM framework, organizations achieve license accuracy, budget predictability, and ongoing compliance confidence.
This ensures SAP licensing transitions such as S/4HANA migrations are data-driven, controlled, and cost-effective.