Microsoft License Management
License & Cloud Governance
Microsoft’s mix of on-premise and cloud services makes it difficult to clearly track licenses and control costs. Eracent provides full visibility and automatic reconciliation of all Microsoft assets, helping organizations stay compliant, aligned with entitlements, and cost-efficient.
- Overview
With Microsoft’s hybrid model of on-premise and cloud-based services (Microsoft 365, Azure, SQL Server, Windows), license visibility and cost management have become increasingly complex.
Eracent’s Compliance and Reconciliation solutions deliver complete control over Microsoft assets from perpetual licenses to SaaS subscriptions ensuring accurate entitlement alignment, cost efficiency, and ongoing compliance
- Business Context
Enterprises frequently overpay for Microsoft licenses due to:
- Unused Microsoft 365 subscriptions
- Duplicate user accounts and inactive allocations
- Inaccurate server license tracking (SQL, Windows Server, CALs)
- Inconsistent synchronization between Active Directory and license assignments
Eracent automates Microsoft data ingestion, reconciliation, and optimization to ensure organizations only pay for what they use and are always audit-ready.
- Actors
IT Asset Manager:
Tracks Microsoft deployments and entitlements
Cloud Administrator:
Oversees Azure and Microsoft 365 subscriptions.
Procurement & Finance Team:
Reviews spend patterns and validates invoices.
- Preconditions
- Active Directory, Azure AD, and Microsoft 365 portals are integrated with Eracent.
- License entitlements from volume agreements or CSP portals are imported.
- Discovery tools are collecting on-premise Microsoft deployments.
- Functional Flow
- Data Integration: Eracent consolidates data from Microsoft 365, Azure, and local discovery tools.
- Normalization & Entitlement Mapping: Aligns discovered installations with volume licenses, SaaS subscriptions, or enterprise agreements.
- Usage Analysis: Aligns discovered installations with volume licenses, SaaS subscriptions, or enterprise agreements.
- Reconciliation: Compares actual utilization with assigned entitlements for on-premise and cloud assets.
- Optimization: Suggests right-sizing subscription tiers and reclaiming unused M365 accounts.
- Reporting & Alerts: Provides compliance dashboards and notifications for license overuse or expiration.
- Strategic Benefits
- Unified License Visibility: Combines Microsoft 365, Azure, and on-prem data into a single view.
- Subscription Optimization: Eliminates cost leakage from inactive or duplicate users.
- Compliance Assurance: Maintains alignment with Microsoft licensing terms and agreements.
- Audit Readiness: Simplifies audit preparation with real-time license and usage reports.
- Business Impact
Through Eracent’s Microsoft license intelligence, organizations achieve:
- 30–40% reduction in unused SaaS spend
- Faster audit preparation and lower risk exposure
- Cross-departmental transparency between IT, procurement, and finance
Eracent enables data-driven decisions that transform Microsoft license management into a strategic cost-control and governance function.